As a best practice, we recommend maintaining your department list in the system. This dropdown helps prevent typos and inconsistencies that can affect your reports. A Free Text option is always available when adding a new position, in case the department doesn’t yet exist.

To manage departments, go to Settings > Data > Position fields and click Edit for the Department field.

Add new departments

• Click ➕ Add option to add a single department.

• Click ➕ Add multiple options to add several at once.

  

Rename or merge departments

• Hover over the department you want to update and type the new name.

• Click Rename to save.

• If you rename one department to match another existing department, the two will be merged. All positions linked to the renamed department will now belong to the merged department.

  

Remove or archive departments

• Click the three-dot menu next to a department and select Delete/Archive.

• If the department is already used in positions, it will be removed from those positions as well.

• Archived fields will no longer appear in active position descriptions but will remain in reports with an Archived badge.

  

Have more questions? Contact us at recruit.support@sparkhire.com