Spark Hire Recruit's AI Resume Review is designed to speed up the hiring process by automatically reviewing candidate resumes. This tool evaluates each resume against the position’s public and internal requirements, assigning a score for each qualification (Fully met, Partially met, Missing/Not mentioned). It then calculates an overall score based on all the qualification scores and ranks candidates accordingly, helping you identify the most suitable candidates much faster. With Recruit's AI Resume Review, you spend less time sorting through resumes and more time connecting with top candidates.

It’s important to note that the AI Resume Review is only there to assist you. It allows you to:

• Automate the process of reviewing resumes, drastically reducing manual effort.
• Identify the most relevant candidates based on the position requirements.
• Reduce unconscious bias by focusing on data-driven criteria.

However, while it gives you a head start by highlighting the best matches, it doesn’t replace your judgment. You remain in complete control of the process, the final hiring decision is always yours.

Prerequisites

1. The candidate must have an uploaded resume.
2. The position must include a description and set requirements. The more detailed and specific the position requirements (both public and internal), the better the screening results. For example, specifying “5+ years of project management experience in the tech industry” will yield more precise results than just “project management experience.”

How it works

AI Resume Review helps you quickly review candidate resumes by comparing them to the position’s public and internal requirements.

1. Once the AI Resume Review step is triggered, either manually or automatically, the AI compares the candidates’ resumes to the selected position’s requirements.

2. For each public or internal requirement, the AI rates the candidate on how well they meet it:

   • Not met/Not mentioned
   • Partially met
   • Fully met

   For example, if one of your requirements is “5+ years of experience,” a candidate with less than five years may be rated as Partially met, while a candidate with 6 years might receive Fully met.

3. Each requirement can have one of three priority levels:

   • Must/Mandatory: A required qualification for the role
   • Standard: A regular requirement with a normal weight in the score
   • Advantage: A preferred qualification with reduced weight in the score

   The AI Resume Review uses the requirement ratings and priority levels to calculate the candidate’s overall fit for the specific position: Low fit, Partial fit, Good fit, or Strong fit.

4. Knockout requirements is an optional setting that gives Must requirements a stronger effect on the fit rating.
   • If Knockout requirements is enabled, one or more unmet Must requirements give the candidate a Low fit rating.
   • If Knockout requirements is not enabled, Must and Standard requirements have similar weight and affect the final rating in the same way.
5. Candidates are ranked by the AI according to their overall score and displayed in the position’s candidate list, with the top matches appearing first. The AI Resume Review results will also be available from the Evaluation tab of each candidate.

Enable AI Resume Review at the company level

1. From the left-side menu, select Apps.
2. Search for AI Resume Review, select the tile, then select Continue to setup.

3. Click Activate.

   

If you see Upgrade instead of Activate, your current plan doesn’t include this feature. You’ll need to upgrade your plan to access AI Resume Review.

Add AI Resume Review to your workflow

1. In Recruit, click on a position and navigate to the position workflow.

2. Add a new step at the beginning of the workflow or select the existing one.

3. Select AI Resume Review from the list of available step names.

   

4. Assign a teammate to evaluate the results of the AI Resume Review.

   • AI Resume Review is a tool designed to assist you. After the resume is evaluated and the candidate is ranked based on the AI's overall score, you still need to review the results and decide how to proceed with the candidates.

5. If you want Recruit to automatically trigger AI Resume Review when a candidate reaches the step, turn Auto-start on.

6. Choose the requirements you want AI Resume Review to consider for the review:
   • Both public and internal requirements
   • Internal requirements only
7. Configure Must requirements:
   1. Requirements that include the words “must” or “mandatory” are identified as Must requirements
   2. You can choose between Flexible match or Strict match behavior:
      1. Flexible match: AI Resume Review considers mandatory requirements when calculating the overall score, but candidates are not automatically assigned a Low fit rating if the Must requirement is unmet.

      2. Strict match: Candidates who do not meet one or more Must requirements are automatically assigned a Low fit rating.

         📝Note: If the position uses Strict match, candidates who do not meet at least one Must requirement receive a Low fit rating, even if they meet other position requirements.

8. Decide whether to add a review step after the AI Resume Review is finished or have Recruit automatically move the candidate to the next step in the workflow.

   

Assess the AI Resume Review results

From the position’s candidate list

AI Resume Review ranks candidates based on their overall score for each position. To view the ranked list, go to the relevant position. To further sort candidates by ranking, you can filter the list by Priority.

From the Evaluation tab

You can also access AI Resume Review results in the Evaluation tab within each candidate's profile. Here you’ll see:

1. A badge displaying the candidate’s AI Review rank with a recommendation:

   • Fully filled green star – Strong fit

   • Mostly filled green star – Good fit

   • Half-filled yellow star – Partial fit

   • Empty red star – Low fit

2. A table with two columns:

   1. Position requirement

   2. Candidate ranking– You can expand each ranking to see the explanation behind it.

      • Green – Fully meets the requirement

      • Yellow – Partially meets the requirement

      • Gray – Doesn’t meet the requirement or the requirement is not mentioned in the resume

   📝 Note: If enabled, you’ll see the AI Evaluation Summary at the top, where you can quickly scan your team’s submitted evaluations, including the AI Resume Review evaluation. Learn more about the AI Evaluation Summary.

   

Re-evaluate AI Resume review results

If a position’s public or internal requirements are updated after candidates are reviewed, Recruit shows an alert so you can re-evaluate results using the latest criteria. This helps keep candidate ratings aligned with the current needs of the position.

1. To re-evaluate one candidate, open the candidate’s profile, go to the Evaluation tab, and select Re-evaluate on the alert.

   

2. To re-evaluate a group of candidates in a position:

   1. Go to the AI Resume Review step in the position workflow and select Re-evaluate on the alert.

      

   2. Choose which candidates to re-evaluate:

      📝Note: Only candidates with existing AI Resume Review results will be re-evaluated.

      • Candidates who are currently pending a decision after AI Resume Review step
      • All candidates who haven’t been interviewed yet
      • All candidates who are in progress, regardless of the step they’re in

      

   3. Click Re-evaluate.

Candidate activity log

The AI Resume Review results are also recorded in the Activity Log within each candidate’s profile. In this log, you’ll find:

• The AI evaluation entry, including the candidate’s overall score.

• A See AI evaluation button that takes you directly to the Evaluation tab for a detailed breakdown of the AI’s review.

  

Share your feedback

Recruit actively seeks feedback to refine our AI tools. Our commitment to continuous improvement means we aim to enhance our technology based on user experience and needs. You’re welcome to share your feedback with us in any of the following ways:

1. In Recruit: Tap the thumbs-up/thumbs-down at the top of the evaluation tab. Choose the ranking you think is correct and, if you’d like, tell us why. Then Submit your feedback.

   

2. In the chat: Reach out to our support team.

3. By email: Send your feedback to recruit.support@sparkhire.com

Have more questions? Contact us at recruit.support@sparkhire.com