Plan: All plans
Role: Owner ✧ Admin ✧ Recruiter ✧ IT Manager
Position fields allow Owners and Admins to manage the information that appears in each position. The Position Fields page is divided into two sections:
- Position categories – Structured fields shown as dropdowns or free text. They help organize position information, provide details to candidates, and generate reporting data. By default, Recruit includes: Position name, Public name, Position ID, Location, Employment, Department, Seniority, Remote, Salary range, EEO Category, Employee type, Work schedule.
- Position details – Free-text fields that provide additional context about the role. By default, Recruit includes: Description, Requirements, Internal requirements, and Brief to team.
Create custom Position fields
You can add custom fields in either section. These fields appear under the Description tab of each position and can be used to share information with candidates or add internal notes to support your hiring team.
Position categories
From your avatar at the top right, navigate to Settings > Data > Position fields.
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Click ➕Add Category.
Give your new field a name.
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Select the visibility of the field:
Public: Show on job boards – Published on position page and job boards
Public: Don't Show on job boards – Published on position page but not on job boards
Internal use: Visible internally to anyone who can see the position.
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Choose a field type
Dropdown/Free text – Choose whether recruiters can add free text or require them to select from pre-populated dropdown options created by the Owner/Admin.
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➕ Add multiple options – You can add many options as plain text, and Recruit will automatically detect each as an option for the dropdown.
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Set the field settings:
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Decide whether or not completing the field will be required to publish the position by checking the box. You can check or uncheck the Required to publish option at any time.
Categories appear at the top of the Description tab in a structured format (dropdowns or text fields).
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Position details
- From your avatar at the top right, navigate to Settings > Data > Position fields.
- Under Position details, click ➕Add Details.
- Give your new field a name and select its visibility:
- Public: Show on job boards – Published on position page and job boards
- Public: Don't Show on job boards – Published on position page but not on job boards
- Internal use: Visible internally to anyone who can see the position.
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Click Add.
Details appear below the categories in the Description tab. They display as text boxes or rich text editors where you can write role descriptions, requirements, or internal-only notes.
Fill in custom Position fields in the position description
Once a custom position field is created, Recruiters and Hiring Managers can use it in the position description when creating or editing a position. Since the Owner or Admin decides whether the field is a dropdown or free-text during setup, Recruiters and Hiring Managers will complete it in that format.
Archive Position categories
Role: Owner ✧ Admin
Use the Archive feature to remove inactive Position categories from position descriptions while keeping them available for reporting.
To archive Position categories:
From your avatar at the top right, go to your Settings > Data > Position fields.
Find the field you want to archive and click the three-dot menu on the right.
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Select Archive from the options.
Once archived, the field will no longer appear in active position descriptions but will remain in reports with an Archived badge.
Considerations and limitations
You cannot archive fields with a public (show/don’t show in job boards) visibility, only internal use ones.
Archived fields retain their historical data and values for reporting purposes.
You can restore archive position fields anytime by clicking the three-dot menu and selecting Unarchive.
Have more questions? Contact us at recruit.support@sparkhire.com
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