Recruit allows you to engage your company’s employees, keep them updated about the status of their referrals, and inform them of newly published positions with automatic weekly status updates.

Weekly status updates to employees

Employees who submit or refer candidates will receive fixed weekly updates with the status of their referrals and information about open positions in the company. The frequency or interval of these updates cannot be changed.

Update emails are sent according to the time zone and first-day-of-the-week settings.

• If there is a user in the company with the same email address as the source contact (either as primary email or secondary email), Recruit will use the user's settings for the first day of the week and time zone.

• Otherwise, Recruit will use the company's default settings for the first day of the week and time zone.

Status of referrals

Employees will receive a weekly overview of the status of their referrals that are still active in the hiring process or had their status changed during the previous week. The following statuses are supported:

• Application received—Application was received but no action has been taken.

• Passed initial screening—The candidate passed the first step in the position workflow.

• Interviewed—The candidate has completed at least one interview and does not have additional scheduled interviews.

• Interview scheduled—The Candidate has an interview scheduled for a future date.

• Hiring process on hold—The candidate was placed on hold during the previous week.

• Withdrew application—The candidate withdrew their application during the previous week.

• No longer under consideration—The candidate was rejected during the previous week and does not have outstanding messages. 

• Hired—The candidate was hired.

• Sorry, was already in our records—The candidate is a duplicate.

Open positions

The message to employees includes a list of open positions. This is a way to let employees know about newly opened positions and other positions that are still open and may be an opportunity for a referral bonus. The open positions that are shared with employees are prioritized based on the following criteria:

• Employee-only positions

• Positions in the same location as the employee, based on past referrals made

• Positions that offer a referral bonus

• Newly published positions

Employee-only open positions

In updates about open roles, employee-only positions are highlighted and clearly marked as employee-only. These positions are given priority to ensure employees have the first opportunity to refer or apply.

Enable/disable weekly updates to all employees

1. Visit Settings > Sourcing > Referral program (requires Admin or Owner role).

2. Select Enabled or Disabled.

3. Click Save.

4. View an example email by clicking Send me an example.

Enable/disable weekly updates for specific employees

Recruiters can enable or disable the weekly updates to users in the company:

1. From the left-side menu, go to Sources.

2. Look for the name of the employee.

3. Click "..." on the right end of the row and select Edit.

   

4. Change the weekly updates dropdown to ON or OFF.

5. Click Save.

Unsubscribe

Employees

Employees can click the Unsubscribe link included in the footer of the weekly update email.

Recruit users

Employees who are also Recruit users can enable or disable weekly updates in their account settings:

1. From your avatar at the top right, select My Account > Notifications.

2. Select or unselect the checkbox for Weekly updates about my referrals.

3. Click Save.

Have more questions? Contact us at recruit.support@sparkhire.com