Recruit offers a comprehensive suite of reports designed to help you evaluate and enhance your hiring practices. These reports are highly flexible, allowing you to generate precise data sets in various formats to answer your organization’s critical questions.

With this flexibility, you can gain valuable insights into your hiring process. Here’s how you can leverage these reports:

• Select relevant metrics: Choose the key metrics that matter most to your organization for detailed visualization.

• Customize data views: Slice and view your data in different formats to uncover trends and patterns.

• Compare periods: Analyze and compare data across different periods to identify changes and improvements in your hiring practices.

• Create custom reports: Build your own custom reports with up to 25 widgets to suit your specific needs.

• Share or keep private: Share your custom reports with teammates or keep them private based on your preferences.

• Favorite reports: Mark important reports as favorites to find them more easily.

Roles and reports

The following roles have default access to all reports:

• Owner

• Admin

• Manager

• Recruiter

• Recruiting coordinator

Manage access to reports in Settings > Access > Permissions > Access reports.

All reports

Explore all Recruit reports, as well as your own and your teammates' custom reports, on the All reports page. From the left-side menu, select Analytics. On this page, you can:

• Browse Recruit’s prebuilt reports or search for reports created by your teammates.

• Create and customize your own reports.

• Export report data for further analysis.

Search for reports

Look for reports by:

1. Typing the title, description, or owner of the report in the 🔍 Search a report field, or browsing through the list. You can filter by My Favorites, By Spark Hire, My reports, or Teammates to narrow down the search.

   

2. Navigating to the menu in the sidebar and selecting the specific report you wish to view from the following folders:

   • ⭐ My favorites: Contains all the reports you have starred.

   • By Spark Hire: Contains all prebuilt reports provided by Spark Hire Recruit.

     

My favorites

Mark reports as a favorite by clicking the ⭐ Favorite button on the top right. Once starred, the report will be added to your ⭐ My favorites folder on the left-side menu making it easier to find and access.

Reports by Spark Hire

In the By Spark Hire folder on the left-side menu, you'll find all the prebuilt reports provided by Spark Hire Recruit. These fixed reports offer valuable insights and analytics tailored to streamline your hiring processes and optimize your recruitment strategies.

These reports are standardized and cannot be customized. However, you can duplicate a report from this folder by clicking the 3 dots (…) and selecting Duplicate. This will allow you to make a copy of the report and use it as a starting point for a custom report of your own.

Custom reports

Custom reports allow you to tailor your reporting experience to suit your unique data requirements, complementing Recruit's existing suite of reports. This enhancement, available to Ultimate and Enterprise plans, grants you greater flexibility and control over your data analysis process by allowing you to manage the information you want to include in your report.

Report layout

All reports, including Recruit prebuilt and custom reports, are designed with consistent formats and structures, ensuring a familiar navigation experience. This makes it easy for you to review data and gain insights relevant to your needs. Each report starts with a bird’s-eye view at the top, offering a broad perspective. As you scroll down, the data becomes more detailed, allowing for comprehensive analysis.

Depending on the report, some or all of the following components are included:

• KPIs: Offers an overview of aggregated core metrics and KPI data, with the ability to compare data with parallel periods and drill down for further analysis.

• Charts: Shows metric trends over time, allowing you to select specific metrics and adjust the time interval (e.g., months, weeks, days).

• Summary tables: Provides aggregated data with various sorting categories. You can also transform the table into a chart display with a click.

• Descriptive tables: Displays granular details with the option to add or remove columns according to your needs.

Custom layout

The custom layout feature enables you to personalize your reports by saving your preferred configurations for various widgets, including:

• Trends

• Summary tables

• Column settings in descriptive tables

When you modify the widget configuration in a report, a layout button will appear at the top of the page, allowing you to save your current layout as the default one. This makes it easier to access the data that matters most to you without reconfiguring it every time you open a report.

• Save as default: This saves your current widget settings as the default layout.

• Revert to default: This option restores the last saved layout.

Filter relevant data

Report filters

When the selected report loads, you can filter the displayed data using the filters available at the top. For example:

• Period: Choose from predefined periods such as month, quarter, or year, or set custom time-frames.

• Position: Distinguish between open positions and pooled positions to refine your analysis.

• Department

• Position status

• Location: Drill down into geographical data by city, state/region, or country.

• Employee: Filter by employee type or role.

• Custom position fields: Use custom position fields such as division or seniority.

• Custom opening fields: Use custom opening fields such as budget allocation or contract type.

• Custom candidate fields: Use custom candidate fields such as interview availability or languages. Note: Only dropdown-type candidate fields will be used in reports.

To include or exclude data, add filters, or clear filters, simply click on the relevant parameter and work with its values:

Default filters and Session filters

Reports by Spark Hire come with a predefined set of filters applied. When you change these filters, a Session filters button will appear at the top left, indicating that the current filters are in use for your active viewing session.

• Session filters save time by eliminating the need to reapply the same filters as you navigate between reports, so you don’t have to reapply them each time.

• You can also take any prebuilt report and duplicate it to create a personalized version. Once duplicated, you become the report's owner and can customize it by applying your own filters. To set these as the default filters, click on Session filters and select Save as default. You can then share your customized report with teammates, making collaboration easier. Learn more about sharing reports.

Reset to default filters

If you've applied filters but want to return to the original view, you can easily revert to the default filters. For example, if you’ve filtered the report to show only specific departments and wish to see all data again, you can reset it.

To do this, click Session filters at the top left and select Reset to “Default Filters.” This will instantly restore the report to its preset filter view.

Filter bookmarks

Filter bookmarks let you save specific filter combinations for any report, without needing to be the report owner. Anyone can create Filter bookmarks, making it easy to return to your preferred view, even after refreshing the page or navigating away. Filter bookmarks are helpful if:

• You regularly filter a report by your department or location

• You want to save different views for different use cases

• You are the report owner and don’t want to change the report’s default filters for others

To save your filters as Filter bookmarks:

1. Apply the filters you want.

2. Click 🔖 Bookmark filters at the top.

3. Name your bookmark. If you're the report owner, you’ll also have the option to set it as the default. Your bookmark filters will appear as the default for others, unless they create their own Filter bookmark.

4. Click Save.

   

To edit or delete a Filter bookmark:

1. Click 🔖 Bookmark filters at the top.

2. Hover over the bookmark you want to update.

3. Click the ✏️ pencil icon to edit or delete it.

KPIs

At the top of the report, you'll find a summary of your most important metrics and KPIs.

• If the report is time-based and does not show only the current situation, there's an additional feature that lets you compare the data for the chosen period with a similar period in the past.

• Most metrics have an Expand button. Click it to see more detailed information related to that specific metric. For example, if you click Expand on the “Total candidates in progress” metric, you'll see a table with details about all the candidates in progress who match the filters you've applied.

  

Benchmark

Benchmarks are integrated into all KPIs that involve percentages or periods, such as time-to-hire and percentage of hires from referrals. These Benchmarks are based on a grand pool of data of over 70,000 job listings in the past 12 months, updated quarterly.

The Benchmark feature provides a reference point to evaluate your hiring performance against this comprehensive dataset, giving you meaningful comparisons to assess your strengths, weaknesses, and opportunities for improvement.

To activate Benchmarks:

1. Navigate to the relevant report and click the three dots (…) next to the Favorite button.

2. Turn on the Display Benchmarks toggle.

   

3. Once enabled, you’ll see the Benchmark icon in your reports.

   

Charts

Understanding how your metrics change over time is key to informed decision-making. With the trend charts, you can conveniently explore your data in insightful ways. This feature allows you to:

• Break down your data by various time intervals, whether it's years, quarters, months, weeks, or even days, to match your unique needs.

• Segment your data by selected categories, including your custom position fields.

• Download the chart as a PNG file for easy sharing and reference. Please note that reports without a time-based structure do not include a trend chart, as they reflect the current status of events.

  

Summary tables

Customize how you view data based on positions, departments, lead recruiters, or your own fields using the Customize button on the top-right of the table. This allows for various analyses and summarized data based on your chosen parameters:

• View pending tasks by teammate or position, understanding the number of tasks per position.

• Combine two categories for more detail. For example, see pending tasks per teammate by position, revealing effort levels for each teammate in each role.

• Analyze data using your own customized fields.

  

Descriptive tables

After getting an overview, checking trends, and understanding aggregated metrics, it's time for a deep dive. The next component is the descriptive table, which lives up to its name by showcasing detailed data related to the report's topic.

You can access the descriptive table in different ways:

• By using the expand button on the KPI component.

• By clicking on a specific value in the summary table to open the descriptive table filtered by the selected categories.

• By scrolling down to the bottom of the report and applying filters according to your specific needs.

The Columns button allows you to customize the view by choosing which columns to include or exclude, showing the most pertinent data for you. Finally, you can download the entire dataset as a CSV file.

Drilldowns and continuous workflow

Another improvement in this report suite enhances the workflow for accessing additional information seamlessly throughout your workday:

• Clicking on a candidate's name opens their candidate card in a new tab.

• Clicking on a position opens the position card in a new tab.

• For related metrics, you'll find a button that redirects you to the relevant report offering more details on the selected topic.

Visualize data

Transforming the aggregated tabular component into a chart provides a snapshot of your overall data. Here's how you can view data in charts:

1. Navigate to the relevant report and scroll down to the aggregated table.

2. Click on the “View as chart” button on the top right of the summary table.

3. Select the preferred chart type:

   1. Bar chart

   2. Column chart

   3. Pie chart

Column & bar charts

If you choose a bar or column chart, the chart will showcase all the values visible in the summary table:

• You can add or remove values by selecting or deselecting them in the chart's legend.

• You can sort any of the values in ascending or descending order.

• Any modifications made in the summary table will be reflected in the chart accordingly.

Pie charts

The pie chart focuses on one value, and when you sort that value in the summary table, it directly impacts the data shown in the pie chart.

• If there are multiple values in the summary table, you can pick any of them to display in the pie chart by clicking on Customize and selecting the relevant value from the Chart value dropdown.

  

• By default, the pie chart shows the top five values for a clear and straightforward view. The rest are grouped under Others.

Export data

Export data from tabular displays or charts to images

1. Go to the relevant report and scroll down to the chart or table.

2. Click the Download icon and select Download. The file will download to your local folder.

   

Export raw data

1. From the left side menu, click Export.

2. Select the reports you would like to export.

3. Click the Export button next to each report and select the attributes you’d like to export.

   

4. Click the blue Export button to download a specific report or scroll down and select Export selected to download the whole set of selected reports.

Have more questions? Contact us at recruit.support@sparkhire.com