Make the most of Spark Hire Recruit with our 12-step setup checklist! While we recommend completing all the steps for a seamless, one-time setup, you can also focus on the most relevant tasks now and return to the list anytime to finish setting up.

1. Company profile

Customize your company profile by adding your logo, website, domain name, brand color, and a brief description. This information will appear on your Careers website, hosted by Recruit by default.

Additionally, specify your time zone and regional date/time format. These settings will serve as defaults when creating new teammates and locations

2. Teammates

Navigate to the Teammates tab you will see:

• Teammates who already have access to Recruit and their assigned permissions.

• Pending invitations for teammates who’ve been invited to join.

To add more teammates, simply click the Add Teammates button and send invitations.

3. Careers website

1. Use the Careers page hosted by Recruit: Customize the page by grouping positions by Department or Location, and configure the color scheme under brand color in your Company profile.

2. Create your own Careers page using the Recruit API: Self-host and design the page to match your organization’s branding.

   • If using the Recruit API:

     • Click Enable API and follow the instructions in the Getting Started guide.

     • Retrieve your company’s UID and Token under the API details section to begin integration.

3. For WordPress users: Use the Recruit WordPress plugin to easily create and manage your Careers page.

4. Referral program

Does your organization offer referral rewards upon successful hires? If so, select the We give a bonus option under the Referral Program tab. Optionally, you may fill out the bonus amount, which employees will see upon sharing a position.

5. Locations

For each of your organization’s locations, click ➕Add location under the Locations tab. Fill out the name of the location, the public name that will display on your Careers webpage (optional), and the language used.

When entering the address, start typing, and Google will auto-populate the rest of the fields once you select the correct address. You can also provide arrival instructions for candidates coming to this location for an interview. These instructions can be included in your email templates sent to candidates.

6. Calendar integration

If your organization uses Microsoft Exchange, Office 365, or Google Calendar to reserve rooms at your locations for meetings, interviews, and other events, you can integrate your calendar with Spark Hire Recruit. To do this, go to the Apps page and set your calendar provider.

Then, navigate Meeting Rooms settings, add a new meeting room, and fill out the email address associated with the meeting room to enable room reservations using Recruit’s scheduling features.

7. Position fields

For every position, Recruit includes default fields such as Position Name, Position ID, Location, and more. However, if your organization requires additional fields like Business Unit or Division, you can create Custom Position fields. These fields can help break down reports or display extra details about positions on your Careers website. To create custom fields, go to the Position Fields tab and click Add Custom Fields. Once created, these fields will appear under the Description tab of each position.

8. Disposition reasons

Disposition Reasons allow teammates to specify the reason when their status is set to Rejected or Withdrawn. This feature helps analyze patterns and gain insights into the reasons behind these actions.

Recruit provides default reasons for rejection or withdrawal, and Admins can also create additional reasons by clicking Add Rejection Reason or Add Withdrawn Reason.

By default, Disposition Reasons are set to disabled, but Admins can change the setting to optional or required.

9. Automation

Auto-steps streamline your organization’s recruitment and hiring process by automatically assigning specific steps to designated team members. Steps like Send Notification or Duplicate check are pre-configured with Recruit’s default settings. However, we recommend visiting the Automation section to review and adjust these settings to align with your organization’s needs.

10. Email templates

Recruit’s email templates simplify and accelerate communication by alerting you when an email needs to be sent or allowing you to send emails automatically. These templates are ideal for sending interview invitations, rejecting candidates, or requesting additional details from a sourcing agency.

Additionally, email templates support multiple languages, enabling you to modify system templates for each language your company uses. For every language added, you can customize any existing system email template to ensure clear and localized communication.

11. GDPR 

The General Data Protection Regulation (GDPR) represents a significant shift in digital privacy rights and obligations. It expands the privacy rights of European Union residents and introduces new requirements for organizations that handle the personal data of EU residents. Ensuring compliance with GDPR is crucial for maintaining trust and avoiding penalties.

12. EEOC

Spark Hire Recruit makes it easy for your organization to prevent hiring discrimination and stay compliant with equal employment opportunity regulations.

With the EEOC/OFCCP questionnaire feature, companies required to comply with these regulations can efficiently gather the necessary information. This feature can be enabled for the entire organization or limited to offices within the United States.

Once the questionnaire is enabled, candidates applying online will see it as part of the application process. For candidates applying through other methods, a link to the questionnaire will be included in the “Thanks for applying” email.

Have more questions? Contact us at recruit.support@sparkhire.com