1. Create your first position

Ready to kick off your recruitment journey? Let's start by creating your first position:

1. Open a new position and set up the workflow.

2. Write the description of the position.

3. Define the scorecard of the position.

4. Edit the position’s settings—image, questionnaires, referral bonus, salary expectations, candidates pool, and candidate import.

5. Add a Hiring team and set their permissions in the test position.

💡Discover more config options:

• Adding/Editing openings

• Adding Interview questions to interview steps

• Editing the position status

2. Run a test process

Now that you've got your position set up, let's run a test process. This hands-on experience will familiarize you with the flow, from candidate application to evaluation.

1. Add a candidate (➕) from the main page.

2. Edit the candidate's details.

3. Add tags for the candidate on the candidate card.

4. Add the candidate to the previously created position and practice going through the workflow with the candidate following the steps below:

   1. Go/No go - CV screen step

   2. Schedule an interview with the candidate

   3. Evaluate the candidate

💡Discover more config options:

• Change candidate status

• Take action with multiple candidates

3. Publish & promote

Time to get your positions out there! Explore the power of publishing and promoting your openings with Recruit.

1. Add a source (➕) from the main page.

2. Add a source to a position.

3. Manage sources from the Sources page.

   1. Edit source details

   2. Define the correct source types and contacts

   3. Merge sources to eliminate duplicates

💡Discover more config options:

• Trackable links

• Best practices for job board sourcing

• Attract talent & manage sources

4. Foster communication

Communication is key for building strong connections with your team and candidates! Discover how Recruit empowers you to seamlessly communicate both internally and externally.

To communicate internally with teammates:

1. Navigate to the candidate profile and start a conversation.

2. Continue the discussion via email by replying to the reply-to email address.

You can then go back to the candidate’s activity log at any time and track and review all your interactions with them.

To communicate externally, custom templates can make your life easier—for example, if you need to send the same message multiple times.

1. Navigate to Library > Custom templates and create your own Custom templates.

2. Choose between company and personal templates, add the relevant attributes, edit the text, and save it.

3. Navigate to the candidate you created before, send them an email by clicking on the envelope icon ??, and choose a template from the list.

💡Discover more config options:

• Edit email templates

• Multiple-language templates

5. Resolve duplicate applications

When you add new candidates, Recruit automatically checks for duplicates by comparing information to existing candidates 🪄

1. Add a candidate (➕) with the same details as the one you created in Step 2.

2. Click Resolve when the duplication alert is displayed.

You can resolve duplicate applications automatically or manually depending on the preferences defined in your company’s settings. If you can’t resolve duplicates, ask your Admin to set it up for your account.

6. Try out Recruit Sourcing for Chrome

The Recruit Sourcing extension for Chrome is a great tool for recruiters searching for prospects on LinkedIn ????. The extension allows you to add prospects directly to Recruit without leaving LinkedIn and even notifies you if the applicant is already in Recruit.

1. Navigate to the Chrome Web store and add the extension.

2. Visit LinkedIn and look for potential candidates.

3. Download the CV of the relevant candidate and upload it to the Recruit Sourcing for Chrome pop-up.

4. Add a position and a source and click Add to Recruit.

7. Leverage LinkedIn for recruiters

Explore the different LinkedIn integrations that Spark Hire Recruit offers:

1. LinkedIn Apply Connect 📌

   Post job openings on LinkedIn for free without a LinkedIn contract.

   Learn more about it here.

2. Job Wrapping 🚀

   • Set up your own rules and logic for picking up your positions from Recruit and automatically promote them on LinkedIn.

   • Requires a LinkedIn Recruiter contract and paid Job Slots.

   Learn more about it here.

3. Recruiter System Connect (RSC) 💡

   • Enable advanced RSC options with integrated packages.

   • Requires a LinkedIn Recruiter contract.

   Learn more about it here.

4. Apply with LinkedIn 🌐

   • Simplify applications by allowing candidates to apply with their LinkedIn profiles.

   • Requires a LinkedIn Recruiter contract and paid Job Slots.

   Learn more about it here.

8. Screen with questionnaires

Recruiting is all about getting to know your candidates better!

When applicants come knocking, seize the opportunity to collect valuable information with custom questionnaires. Not only will this speed up the initial screening, but it'll also give you a deeper understanding.

1. Visit the Questionnaires tab.

2. Create your very own questionnaires, customize the type of questions, and ask what matters most.

💡Discover more config options:

• Pre-screen questionnaires

9. Test the Talent search

Ready to become a search master? Explore Recruit's Advanced search features and unlock the potential of targeted searches.

1. Click Talent on the left-side menu

2. Add as many filters as needed—personal details, background, and hiring process. Dive deep with keywords, tags, and 30+ filters.

3. Employ a boolean search to combine keywords with operations.

4. Take bulk actions like sending email notifications or changing their status.

💡Discover more config options:

• Search candidates by resume keywords

• View all scheduled interviews

10. Set up your personal settings

Time to personalize your Recruit account. Your My Account page will be the starting point here ? You’ll find this page by clicking on the avatar at the top right 👆

1. Hit Profile and add your profile picture and email signature.

2. Move to the Notifications tab and set up your notification preferences.

3. Hit Integrations, and connect your calendar. Enter your credentials when prompted, click Confirm, and Save. If you don't spot your specific calendar provider, ask your Admin to set it up for your account 😉.