Recruit's Auto-scheduling tool saves a lot of time by automating the process of scheduling interviews. Recruit recommends creating a scheduling user for Auto-scheduling and applying all the necessary permissions to this calendar.

While the scheduling user is an optional setting, it will serve as a fallback option when the teammate's calendar does not have all the necessary permissions.

Benefits of having a scheduling user

• Meeting rooms – Recruit will be able to book, change, and cancel meeting room reservations.

• Auto-Scheduling – Candidates will be able to select interview times according to the availability of interviewers and meeting rooms.

Permissions required

1. See all event details: access to interviewers’ calendars.

2. Make changes to events: access to meeting room calendars.

Before getting started

An Admin or Owner must set up your business account calendars and configure Auto-scheduling.

Create and connect the scheduling user

1. Create a new user

Create a Google user and name it "Recruit scheduling" following these instructions.

2. Set up access to the interviewers' calendars

Recruit accesses interviewers' calendars to offer candidates a selection of available time slots. By default, organizations using Google Calendar allow all users to view the availability and event details of other calendars within the organization. If your company has different calendar-sharing settings, the scheduling user must have access to each interviewer’s calendar. To grant this access:

1. Add the permission from your calendar settings.

   

2. Assign the permission level See all event details to the scheduling user. This permission enables interviewers to reserve time blocks for interviews on their calendars. Recruit will then detect these time slots and present them to candidates for selection.

   

3. Set up access to meeting room calendars

Recruit automatically reserves meeting rooms for interviews. To enable this, the scheduling user needs permission to manage events on the meeting room calendars.

To grant this access:

1. Go to the settings page of each meeting room calendar.

2. Share the calendar with the scheduling user.

   

3. Select the permission Make changes to events. This will allow the scheduling user to reserve meeting rooms directly through Recruit.

   

4. Connect the scheduling user

Once the user is created and the permissions have been set up, the scheduling user needs to be connected.

1. From the left-side menu, navigate to Apps.
2. Locate the Google Calendar integration tile, then click Continue to set up.
3. Select Connect scheduling user.

4. When prompted, enter the scheduling user’s credentials to complete the connection.

   

Once you have connected the scheduling user, you can change the password.

Have more questions? Contact us at recruit.support@sparkhire.com