Scheduling interviews can take a lot of time. Recruit's Auto-Scheduling saves you time by letting candidates select suitable times based on your availability. This process makes the hiring process more efficient and helps improve the candidate experience.

Before getting started

Make sure the account Admin has configured Auto-scheduling.

Scheduling preferences

Set up your preferences to define when you're available for interviews.

1. From your avatar at the top right, navigate to My account > Scheduling and configure these details:

   • Connect to Calendar – This step is optional for Auto-scheduling. However, connecting your personal calendar lets you view your availability alongside your teammates’ when scheduling interviews manually.

   • Calendar email – Provide the email address that is associated with your calendar. It will be used to retrieve your calendar availability and send you interview invites.

   • Time zone

   • First day of the week

Your availability for Auto-scheduling

Set the windows of time that you'd like to make available for interviews by defining your working hours, blocking time for interviews on your calendar, or combining both methods. In both cases, times will only be made available to candidates if they are free on your calendar.

Weekly working hours

Set your availability time slots for every day of the week by enabling the Weekly working hours and selecting the time slots you'd like to dedicate to interviewing.

Block times for interviews

As calendars tend to get full quickly, it helps to allocate time for interviews in advance to make sure candidates don't need to wait a long time for their interview.

You can block time for interviews in advance by creating an event on your calendar and naming it "Recruit Interviews."

• Recruit identifies these time blocks as available for interviews (unless they overlap with other events).

• Consider creating recurring events on your calendar to make sure you always have time allocated for interviews.

• This is a great option to manage time blocks directly on your calendar, without needing to log in to Recruit.

Auto-scheduling preferences

1. Set the Maximum time allocated for interviews, daily and weekly. According to your setting, Auto-Scheduling will limit the number of hours that you will dedicate to interviews.

2. Then, set your preferred Minimum notice time. You have the flexibility to choose whether you want to permit candidates to schedule interviews with short notice or prefer a longer lead time.

Combine working hours with time blocks

You can combine both methods explained above to manage your availability.

For example, if your working hours schedule in Recruit doesn't include a time slot on Tuesday, but you created a "Recruit Interviews" event on Tuesday on your Google or Office calendar, the candidate will see an option to select the time on Tuesday that you blocked on your calendar.

Have more questions? Contact us at recruit.support@sparkhire.com