Does your company use calendar invitations to schedule rooms for interviews, meetings, and other purposes? Whether your organization uses Office 365/Outlook Exchange or Google Apps to host your company’s work email, Recruit allows you to set up Meeting Rooms with just a few quick steps.

Set up a meeting room for Office 365/Outlook Exchange

To set up a meeting room for Office 365 or Outlook Exchange, you need the email address associated with your Meeting Room or Room Mailbox. To find the email address, log in to the Exchange Admin Center or Office 365 Admin Center.

Using the Exchange admin center

1. After logging in, navigate to Recipients > Resources, and the list of Room Mailboxes will be displayed.

2. Copy the email address next to a Room Mailbox to set up Recruit’s Conference Room feature for that respective room.

   

Using the Office 365 admin center

1. After logging in, navigate to Meeting Rooms, and the list of Meeting Rooms will be displayed.

2. Copy the email address next to a Meeting Room to set up Recruit’s Conference Room feature for that respective room.

   

Set up a meeting room for Google Apps

To set up a Meeting Room for Google Apps, you need the Calendar ID associated with your Shared Calendar.

1. Find the Calendar ID in your Google Calendar.

2. After logging in, find the calendar in your My calendars or Other calendars list that you would like to create a Conference Room for, and click the dropdown arrow > Calendar Settings.

3. Copy the Calendar ID.

   

Configure a meeting room in Recruit

Once the meeting room is created on your preferred calendar provider:

1. From the left-side menu, go to Settings > Localization > Meeting Rooms.

2. Click Add meeting room and complete the meeting room information:

   • Name

   • Email

   • Location

3. Click Add.

   

Meeting rooms and locations

You can manage multiple meeting rooms for the company and associate them with different company locations.

In in-person interviews, when the location is assigned to the interview, the Interview Location email template attribute of the invite will be the location assigned to the selected meeting room and not the position location.

Book a meeting room

Once the meeting room is added to your Recruit account, you can book it when scheduling the interview.

Have more questions? Contact us at recruit.support@sparkhire.com