When an interview is scheduled, both the interviewer and the candidate receive an email with a calendar invitation.

Start the interview

At the scheduled time, open the candidate’s profile from your calendar or Recruit and click Interview.

The interview screen will open. This will serve as your central hub for managing the interview. On the left side you have the candidate profile, including the resume and LinkedIn profile. By selecting Interview Brief at the top, you will see details about the position, as well as a brief created for the hiring team.

Before starting, we recommend you review:

• The candidate's resume

• The position's requirements

• The brief for the hiring team

Interview and evaluate the candidate

On the right side, you have your interview questions and the ability to take notes and record answers.

• Manually add questions, use the questions from the question bank, or even use the AI Assistant to suggest relevant questions for the position. You may also create question sets to aggregate questions for a specific interview type.

• Interview questions can be modified by clicking Edit next to All questions.

During the interview:

1. Indicate the Salary expectations.

2. Write your thoughts in your Notes or Private notes (visible to you only).

3. Follow your Questions and mark the candidate's responses as either 👍 or 👎.

   

Video interviews

If you're using Zoom for a video interview and have only one screen, we recommend minimizing the Zoom window. This allows you to keep the candidate visible in a small window while taking notes directly on the Evaluation screen.

Submit an evaluation

After the interview, go to the Evaluation tab at the top and summarize your assessment, why you would hire the candidate as well as any concerns you may have.

• Select your Recommendation for whether to move forward with them (or not)

• Give them a star rating on the Scorecard

• Mark areas for Further review. This field appears in both the candidate profile and the interview invite for interviewers. All teammates with access to these will be able to see it.

Finally, submit your evaluation. Based on your recommendation, the candidate may continue to the next step or be assigned to the Recruiter to make a decision.

Change your evaluation after submission

If you change your mind after submitting your evaluation, you can edit your latest interview step to update your recommendation.

Limitations

• You can only edit the most recent interview step you completed

• You cannot edit if the next step has already been completed or if the following step is an interview step that has already started

To update your recommendation:

1. In the candidate’s profile, go to the Evaluation tab.

2. Find your submitted interview step and click the three-dot menu.

3. Select Edit interview. You’ll be redirected to the Evaluation tab for that interview.

   

4. Update your notes, scorecard ratings, or recommendation as needed.

5. Click Submit to save your changes.

When you update your recommendation, a notification (Slack and email) is sent to the position’s recruiter and participants in the next step.

Document the interview evaluation

Documenting your experience with the candidate is essential in supporting the team when it’s time to make a decision.

• Share the evaluation with additional stakeholders who don’t have access to Recruit

• Leverage Slack to support your collaborations

Have more questions? Contact us at recruit.support@sparkhire.com